By migrating to Tableau Online, Splunk not only decreased these administrative inefficiencies for its visualization workflows, but also greatly increased the speed and scale of its data processing, thanks to the compatibility of Tableau Online with AWS and various architectural improvements the team made to streamline data operations. “With Tableau Online,” says Seenu, “we're now saving more than $300,000 per year in server and platform administration costs over the previous Tableau Server-based solution, and our dashboard performance has improved by a factor of 2x.”
Splunk kept its Tableau Online migration orderly and efficient by using a straightforward, four-step process:
- Prepared the environment using impact assessments and setting up a testing site.
- Engaged Tableau professional services teams to assist with content migration and user/group management.
- Maintained constant communication throughout the migration with users and stakeholders via training and office hours.
- Established a sandbox test site for user acceptance testing, including feedback from power users of the platform.
The entire migration happened over two days, with zero downtime as users were connected to the old platform right up to the time the new one was ready. At the end of the migration, Splunk designed and followed strict protocols and best practices for ongoing governance of the new cloud-based platform, including checklists, certifications, role-based data access, and a Center of Excellence to help the Splunk community with questions and issues related to adoption.
“Setting up user governance is key to a successful project, whether it's a migration or starting from scratch,” says Adrian Rios, Senior Business Intelligence Analyst at Splunk. “Our migration to Tableau Online benefited greatly from having a thoughtful, easy-to-execute governance model to work with.”
Migration has led to other benefits, as well. Cross-domain identity management and multifactor authentication capabilities in Tableau Online enable enhanced data access and security, and the roadmap includes plans to integrate Tableau reporting with the company's Salesforce CRM. Meanwhile, Splunk continues to gain solidarity and credibility with its customers by prioritizing its investment in cloud technologies—a credo Splunk is always advising to them as a modern best practice.
“Having Tableau in the cloud like our other properties is a real asset for us,” says Seenu. “We get all the benefits of scalability and hands-off administration, and it demonstrates to our customers that we truly are cloud-first.”